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Discover the perfect blend of style and practicality with Barn on New River’s tented outdoor ceremony or reception space. Outdoor tents have been climbing the trend rankings in the wedding industry for good reason. They offer more than just rain protection – they provide a timeless look while keeping guests cozy and nature close by.

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Elevate Your Wedding with Outdoor Tents at The Barn On New River

If you’ve ever attended a swoon-worthy tent wedding reception, you’ve likely experienced that ‘aha’ moment – the realization that there’s something truly enchanting about celebrating under the open sky. Perhaps you stumbled upon wedding tents while perusing venues for your big day, instantly captivated by their allure. Regardless of how you found your way to considering a tent wedding, one thing’s for sure: there’s a lot to consider when making choices for your big day. We’ve compiled some reasons why we love tents at outdoor weddings along with some FAQs to help you plan.

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Embracing Nature, Rain or Shine

One of the primary concerns for any outdoor wedding is the unpredictable weather. However, with the inclusion of an outdoor tent, couples can bid farewell to weather-related worries. These tents offer reliable rain protection, ensuring that your special day proceeds seamlessly regardless of what Mother Nature has in store. These spacious tents provide an ideal space for receptions, allowing guests to mingle and dance under the starlit sky while being sheltered from the elements. Say goodbye to worrying about windy days or scorching sun – your outdoor celebration will be nothing short of magical.

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The Best of Both Worlds

There’s a certain charm to outdoor weddings that indoor venues often can’t replicate. The fresh air, natural light, and open space create a relaxed, inviting, and sometimes nostalgic atmosphere, perfect for making lasting memories with loved ones. The gentle breeze, the scent of wildflowers, and the rustling of leaves – these elements contribute to the enchanting ambiance of your wedding day. With the outdoor tents at The Barn On New River, couples can enjoy the best of both worlds – the beauty of an outdoor setting while still having some protection from the elements.

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Stylish and Versatile Décor

Outdoor tents aren’t just functional; they can be an integral part of the décor. These elegantly designed tents seamlessly blend with the natural surroundings, adding a touch of sophistication to your wedding aesthetic. Whether you envision a romantic garden party reception or a rustic chic affair, an outdoor tent serves as a canvas for your creativity. With twinkling lights, custom dance floors, candlelit lanterns, lush greenery, and more, you can transform the tent into a personalized haven that reflects your unique style and wedding theme. Think of it like your own mobile venue, you place it on our property but it becomes entirely customized to you!

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Dancing Under the Stars

Step into your own personal music festival within your reception tent. Whether you opt for a live band or a DJ, the beats and lively atmosphere create an electrifying energy that ignites the dance floor. As the night unfolds, guests find themselves enchanted by the cozy ambiance, with twinkling lights overhead and the soft rustle of leaves providing a whimsical backdrop. Dancing under the stars becomes a cherished memory! Guests can step outside for a breath of fresh air, basking in the tranquility of nature before rejoining the festivities. It’s a seamless blend of excitement and relaxation!

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What are some factors I should keep in mind while planning my tented wedding?

There are several important factors to keep in mind to ensure a successful celebration:

  1. Tent Size and Style: Determine the appropriate tent size based on your guest count, seating arrangement, and desired layout (e.g., ceremony, reception, dance floor). Explore different tent styles such as pole tents, frame tents, or clear span tents to find one that suits your theme, guest count, and budget.
  2. Weather Contingency: While tents provide shelter, they may not offer complete protection from extreme weather conditions. Have a backup plan in case of inclement weather, such as adding sidewalls, heaters, or fans depending on the season.
  3. Layout and Design: Plan the layout of the tent to optimize space and flow for various wedding activities. Consider factors such as seating arrangements, dance floor placement, buffet or bar stations, and any additional decor or lighting elements to enhance the ambiance.
  4. Vendor Coordination: Communicate with your vendors, including caterers, florists, rental companies, and entertainment providers, to ensure they are familiar with the logistics of working in a tented environment. Coordinate delivery and setup times to minimize disruption on the wedding day.
  5. Power and Utilities: Arrange for sufficient power sources to accommodate lighting, sound systems, catering equipment, and other electrical needs.
  6. Comfort for Guests: Keep your guests informed about the outdoor setting and weather conditions, especially if attire or footwear choices may be affected. Pay attention to guest comfort by providing adequate seating, heating or cooling options, restroom facilities, and appropriate lighting for evening events. Consider offering amenities such as blankets, fans, or insect repellent depending on the season and location.
  7. Logistics and Timeline: Create a detailed timeline and logistics plan for tent setup, vendor arrivals, ceremony and reception transitions, and any other activities throughout the day. Allocate sufficient time for setup and teardown to avoid last-minute stress.

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How do I know what size tent I need for my wedding?

The size of the tent depends on factors such as the number of guests, seating arrangements, dance floor space, and any additional features or activities you plan to include. Most rental companies can help you determine the appropriate tent size based on your specific requirements.

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What can I do to customize my tent?

Transforming your tented wedding space is easier than you think. With a myriad of customization options available, you can create a magical ambiance that reflects your unique vision. Illuminate the night with dramatic lighting, from twinkling string lights to elegant chandeliers, casting a warm glow over your celebration. Or opt for natural daylight and use ethereal drapery and hanging florals to create a whimsical canopy overhead. Enhance the atmosphere with a custom-built bar serving signature cocktails and beverages, while a spacious dance floor or stage invites guests to dance the night away. We love the juxtaposition of an outdoor tent with marbled or black-and-white flooring. You can also create a grand entrance area framed by lush greenery, setting the stage for unforgettable moments and photo opportunities. For a celestial touch, consider a starry night theme with a clear tent option, allowing guests to stargaze while basking in the enchantment of your love-filled celebration. With these customizable touches, your tented wedding space will be a true reflection of your love story.

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How much do wedding tent rentals typically cost in North Carolina?

The cost of wedding tent rentals in North Carolina can vary depending on several factors, including the size and type of tent, location, duration of rental, additional features, and the rental company’s policies. On average, couples can expect to spend anywhere from $1,500 to $5,000 or more for a tent rental, with larger and more elaborate tents generally commanding higher prices.

Factors that can impact pricing include:

  1. Size and Style: Larger tents and specialty styles such as clear span or sailcloth tents may cost more than standard pole or frame tents.
  2. Additional Equipment: Costs may increase if you need sidewalls, flooring, lighting, heating or cooling systems, or other accessories to customize the tent.
  3. Delivery and Setup: Some rental companies include delivery, setup, and teardown in their pricing, while others may charge additional fees based on the distance or labor involved.
  4. Duration of Rental: Longer rental periods or multi-day events may result in higher overall costs.
  5. Demand: Prices may vary depending on the time of year, with peak wedding seasons typically seeing higher demand and pricing.

It’s essential to request quotes from multiple rental companies, carefully review the contract terms and inclusions, and communicate your specific needs and budget constraints to ensure you’re getting the best value for your investment. Additionally, consider any potential additional costs such as permits, taxes, or damage waivers when budgeting for your tent rental.

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When should I reserve my tent rental?

Securing a tent for your wedding is a crucial step in the planning process, and timing is key. Availability of tents can vary depending on the date you’ve chosen for your wedding, with peak months often seeing high demand for rentals. To ensure you have the perfect tent for your special day, it’s advisable to reserve it as early as possible. Waiting until the last minute may result in limited options or even finding that the tent company is completely sold out. By booking your tent well in advance, you can avoid any potential stress or disappointment, and rest assured that your wedding plans are in place.

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What are some popular tent rental styles?

Several popular wedding tent rental styles cater to different aesthetics and preferences. Here are some of the most sought-after options:

  1. Pole Tents: Known for their classic and elegant look, pole tents feature tall center poles supporting the canopy and perimeter poles anchored by guy ropes. They offer a traditional silhouette and are often used for outdoor weddings with a rustic or vintage theme.
  2. Frame Tents: Frame tents are versatile and practical, featuring an aluminum frame supporting the canopy without the need for interior poles. They offer unobstructed space inside, making them ideal for creating customized layouts and accommodating various event setups.
  3. Clear Tents: These modern and sleek tents have a frame structure with no interior poles, providing maximum space and flexibility for large gatherings. Clear-span tents offer a contemporary aesthetic and are often preferred for upscale weddings and formal events.
  4. Sailcloth Tents: Inspired by coastal and nautical themes, sailcloth tents feature high peaks and elegant curves, reminiscent of billowing sails. They are constructed from translucent fabric that allows natural light to filter through during the day and creates a warm, inviting ambiance when illuminated at night.
  5. Stretch Tents: Stretch tents are unique and eye-catching, featuring stretchable fabric that can be creatively draped and tensioned to create organic shapes and fluid lines. They offer a modern and stylish alternative to traditional tents, perfect for couples seeking a distinctive and memorable wedding venue.
  6. Yurts: Yurts are round, tent-like structures with a wooden frame and fabric coverings, originating from Central Asia. They offer a cozy and intimate atmosphere, making them ideal for smaller weddings or intimate gatherings with a bohemian or eclectic vibe.
  7. Tipis or Teepees: Inspired by indigenous nomadic dwellings, tipis or teepees are conical tents with a distinctive shape and structure. They offer a unique and rustic setting for outdoor weddings, with the option to connect multiple tents to create a larger event space.

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Start Planning

In the ever-changing landscape of wedding trends, some elements stand the test of time. Outdoor tents are not just a passing fad – they’re a symbol of timeless elegance and practicality. From providing rain protection to offering a stylish backdrop for your celebration, these tents elevate your wedding experience in every way possible. So, if you’re dreaming of an outdoor wedding that combines the beauty of nature with the comforts of modern convenience, having a reception tent is a great idea. Contact us and reserve your wedding day in North Carolina today!

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